We seek applicants for a full-time position within the Business Office to provide leadership and supervision to the payroll function as well as employee time reporting and leave functions, while maintaining a high degree of professionalism and confidentiality. The Director will provide salary budget management and support the Associate Vice President, Finance and Administration with financial records and reporting.

• Supervise the Analyst and related payroll and leave-recording and reporting functions. Provide expertise on all payroll-related matters, including tax laws, tax sheltered annuities, the State Universities Retirement System (SURS), and other employee benefits, wage garnishment, and other federal and state tax matters.
• Prepare bi-weekly, quarterly, and annual federal and state wage and tax reports. Reconcile payroll records. Respond to government notices concerning payroll and unemployment taxes, wage garnishments, and tax levies.
• Prepare and issue W-2’s per IRS and State tax reporting rules. Respond to employee inquiries regarding replacement W-2’s, statutory and voluntary withholding, the earned income credit, and W-4 and other tax forms.
• Prepare and post the bi-weekly payroll journal entry and ensure benefits are allocated to the proper funds, accounts, and grants.
• Assist with the projection, preparation, and monitoring of the annual budget by maintaining the salaries and the employee benefit costs data.
• Assist with the design, maintenance, and review of internal control systems for payroll, and grants and contract procedures and systems.
• Work with Grants Office to ensure employees paid by grants are expensed accordingly. Ensure grant compliance as it relates to salary/benefits.
• Assist with the preparation of various reports, financial statements, reconciliations, journal entries and other year-end closing procedures for College staff and external auditors in support of the annual external audit.
• Serve as primary liaison with Human Resources staff for pay, benefits, and deduction matters to ensure accuracy of pay and withholdings and create efficiencies with shared information.
• Serve as primary liaison with Financial Aid staff regarding federal work study student payrolls.
• Support the Associate Vice President with daily business functions and lead all aspects of payroll operations.

• Bachelor’s degree or appropriate education/experience
• Three or more years of payroll experience and knowledge of or familiarity with payroll tax laws
• Work experience using an automated payroll or ERP system
• Ability to perform accounting reconciliations and complete governmental accounting reports, payroll tax reports, financial reports, budgets, financial surveys, and audit-related reports
• Ability to work effectively and inclusively with diverse populations of students, employees, and the public while maintaining a high degree of professionalism and confidentiality
• Strong organizational skills, attention to detail, and ability to problem-solve, work independently, and function professionally under pressure
• Supervisory experience

• Professional designation as a Certified Payroll Professional
• Experience with various systems/platforms such as PeopleSoft, UKG, etc.
• Experience with new software system implementations and/or upgrades
• Knowledge of or experience with employee leave reporting
• Experience working with NACHA and ACH files and online banking systems

Applications received by April 13, 2026 will receive priority consideration, with review of applications continuing as needed.

THIS POSITION IS BASED IN CENTRAL ILLINOIS AND ABILITY TO BE PRESENT ON-CAMPUS/IN-PERSON IS REQUIRED.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Heartland Community College is an equal opportunity institution.

HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.

EMPLOYEE LEAVE
Vacation: 20 days (160 hours) per year with a maximum annual carry-over of 40 days (320 hours); Accrual of 6.16 hours will be granted on the last day of each pay period

Sick Leave: 12 days (96 hours) per year with unlimited annual carry-over; 12 days (96 hours) granted on start date; Beginning on the first anniversary, accrual of 3.70 hours will be granted on the last day of each pay period.

Volunteer Leave: 1 day (8 hours) per year with no annual carry-over;
8 hours granted on start date, then annually granted on January 1

Special Leave: Available by approval for bereavement, emergencies, and legal requirements

Parental Leave: 4 weeks for qualifying events, once per 12-month rolling period

Holidays: 12 designated paid holidays, plus 3 paid Floating Holidays (24 hours); Floating Holidays granted on start date, then annually granted on the anniversary date. HCC is closed from Christmas Eve Day through New Year’s Day generally resulting in additional paid days

EMPLOYEE INSURANCE COVERAGES
Eligibility begins the first day of the month following or coinciding with the date of employment.

Medical Insurance: Blue Cross Blue Shield, 2 Plan Options
$3,000 Deductible PPO (Copay Plan): Employee coverage paid 100%; dependent coverage paid 45%
$4,000 Deductible QHDHP (HSA Plan): Employee coverage paid 100%; dependent coverage paid 45%

Dental Insurance: Delta Dental
Employee coverage paid 100%; dependent coverage paid 45%

Vision Insurance: VSP
Employee coverage paid 100%; dependent coverage paid 45%

Life Insurance: Sun Life
Term life insurance equal to twice the annual base salary

Optional Insurances: Sun Life
Accident; Critical Illness; Long-term Disability; Voluntary Life

RETIREMENT BENEFITS
Retirement System: State Universities Retirement System (SURS) - choice of Traditional, Portable, or Retirement Savings Plan with 8% pre-tax payroll deduction

Retirement Health Insurance Plan: College Insurance Program (CIP) - health insurance for SURS retirees with 0.95% pre-tax payroll deduction

Savings Plan: SURS Deferred Compensation Plan (DCP) 457(b) – automatic enrollment with 3% pre-tax payroll deduction. Ability to opt out within 30 days of hire

Tax-sheltered Annuity Plan: 403(b) plan permitting voluntary salary reductions within IRS rules

OTHER BENEFITS
Flexible Spending Plan: Section 125 Plan permitting voluntary salary reductions to pay for eligible healthcare and childcare expenses using tax-free dollars within IRS rules

Tuition Waiver: HCC tuition waiver for employee and dependents and HCC Continuing Education course fee waiver for employee

Tuition Reimbursement: Tuition reimbursement for employee for up to $3,500 per fiscal year

Employee Assistance Program (EAP): Counseling and referral service for employee and dependents

Employee Identification Card: Access to HCC Fitness and Recreation Center, HCC Library, and Bloomington- Normal Public Transit System (Connect Transit)

Sick Leave Bank

Long-Term Remote Work: With approval, up to 2 days (16 hours) remote work per week, after a minimum of 5 months in position

Long-Term Alternate Work Schedule: With approval, compressed workweek or flex work schedule, after a minimum of 5 months in position

Flexible Summer Work Schedule: With approval

Summer Service Hours: Most College operations close on Fridays at noon, typically beginning the Friday following June 1^st and concluding on August 1^st; Full-time employees will work a 36-hour work week while receiving pay for 40 hours

Benefits listed are subject to change. Specific benefits may be dependent upon employment classification, duration of employment, full-time or part-time work status, etc.

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