We seek a full-time Administrative Assistant to support the daily operations and administrative processes of the Business Office and the Office of Risk Management and Public Safety. This position provides administrative support to both areas and assists the Controller with a variety of operational and office functions.

General responsibilities include, but are not limited to:

• Provide general administrative support including, but not limited to typing, filing, copying, records archival and disposal, recording and distributing information, data entry, and other office and clerical tasks.
• Provide telephone and public reception, ensuring excellent customer service to students, staff, and guests. Take initiative to find general information, follow-up in a timely manner, and refer inquiries as appropriate.
• Safeguard cash receipts and all cash/change funds during use and handling.
• Maintain a well-structured records system in accordance with the operations and needs of the Risk Management and Public Safety department, including staff training records, incident reports, daily crime log, security systems test records, annual reports, etc.
• Assist staff in purchasing materials and supplies. Maintain and order office supplies. Prepare purchase requisitions and vouchers and ensure compliance with processing and payment of bills.
• Assist with coordination and preparation of on-campus and off-campus meetings and events, including location scheduling, food and catering arrangements, room set-up, and related activities and support.
• Assist with special projects or during emergencies, including those requiring non-routine work hours.

1. Associate degree or appropriate experience/education.
2. Keyboarding competency.
3. Familiarity with Microsoft Office applications such as Word, Excel, and Outlook.
4. Basic math skills.
5. Excellent written, verbal, and interpersonal communication skills.
6. Ability to work inclusively within a diverse campus community, including with students, employees, and external parties.
7. Strong organizational skills, attention to detail, ability to problem-solve, work independently, and function professionally under pressure.

1. Work experience in a professional office and/or customer service environment.
2. Clerical and/or cash handling experience.
3. Familiarity with Peoplesoft applications.
4. Experience working in a Public Safety and/or Risk Management operations environment.

Heartland Community College is an equal opportunity institution.

HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.

EMPLOYEE LEAVE
Vacation: 20 days (160 hours) per year with a maximum annual carry-over of 40 days (320 hours); Accrual of 6.16 hours will be granted on the last day of each pay period

Sick Leave: 12 days (96 hours) per year with unlimited annual carry-over; 12 days (96 hours) granted on start date; Beginning on the first anniversary, accrual of 3.70 hours will be granted on the last day of each pay period.

Volunteer Leave: 1 day (8 hours) per year with no annual carry-over;
8 hours granted on start date, then annually granted on January 1

Special Leave: Available by approval for bereavement, emergencies, and legal requirements

Parental Leave: 4 weeks for qualifying events, once per 12-month rolling period

Holidays: 12 designated paid holidays, plus 3 paid Floating Holidays (24 hours); Floating Holidays granted on start date, then annually granted on the anniversary date. HCC is closed from Christmas Eve Day through New Year’s Day generally resulting in additional paid days

EMPLOYEE INSURANCE COVERAGES
Eligibility begins the first day of the month following or coinciding with the date of employment.

Medical Insurance: Blue Cross Blue Shield, 2 Plan Options
$3,000 Deductible PPO (Copay Plan): Employee coverage paid 100%; dependent coverage paid 45%
$4,000 Deductible QHDHP (HSA Plan): Employee coverage paid 100%; dependent coverage paid 45%

Dental Insurance: Delta Dental
Employee coverage paid 100%; dependent coverage paid 45%

Vision Insurance: VSP
Employee coverage paid 100%; dependent coverage paid 45%

Life Insurance: Sun Life
Term life insurance equal to twice the annual base salary

Optional Insurances: Sun Life
Accident; Critical Illness; Long-term Disability; Voluntary Life

RETIREMENT BENEFITS
Retirement System: State Universities Retirement System (SURS) - choice of Traditional, Portable, or Retirement Savings Plan with 8% pre-tax payroll deduction

Retirement Health Insurance Plan: College Insurance Program (CIP) - health insurance for SURS retirees with 0.95% pre-tax payroll deduction

Savings Plan: SURS Deferred Compensation Plan (DCP) 457(b) – automatic enrollment with 3% pre-tax payroll deduction. Ability to opt out within 30 days of hire

Tax-sheltered Annuity Plan: 403(b) plan permitting voluntary salary reductions within IRS rules

OTHER BENEFITS
Flexible Spending Plan: Section 125 Plan permitting voluntary salary reductions to pay for eligible healthcare and childcare expenses using tax-free dollars within IRS rules

Tuition Waiver: HCC tuition waiver for employee and dependents and HCC Continuing Education course fee waiver for employee

Tuition Reimbursement: Tuition reimbursement for employee for up to $3,500 per fiscal year

Employee Assistance Program (EAP): Counseling and referral service for employee and dependents

Employee Identification Card: Access to HCC Fitness and Recreation Center, HCC Library, and Bloomington- Normal Public Transit System (Connect Transit)

Sick Leave Bank

Long-Term Remote Work: With approval, up to 2 days (16 hours) remote work per week, after a minimum of 5 months in position

Long-Term Alternate Work Schedule: With approval, compressed workweek or flex work schedule, after a minimum of 5 months in position

Flexible Summer Work Schedule: With approval

Summer Service Hours: Most College operations close on Fridays at noon, typically beginning the Friday following June 1^st and concluding on August 1^st; Full-time employees will work a 36-hour work week while receiving pay for 40 hours

Benefits listed are subject to change. Specific benefits may be dependent upon employment classification, duration of employment, full-time or part-time work status, etc.