We are seeking a detail-oriented Grants Accountant to join our team and support the College’s grants management efforts. In this role, you will work under the supervision of the Grants Director to track transactions for compliance, prepare financial reports and payment requests, and provide guidance and support to principal investigators (PIs). The Grants Accountant will also play a key role in the College’s annual financial audit, ensuring accuracy and accountability in all grant-related financial activities.

General responsibilities include, but are not limited to:

1. Maintain individual grant budget spreadsheets and provide frequent updates to PIs regarding grant expenditures, compliance, and spend-down rates.
2. Reconcile grant budget spreadsheets with the general ledger at least quarterly. Apply analysis and problem-solving skills to address discrepancies and ensure grant compliance with federal, state, local, sponsor, and College regulations.
3. Enter requisitions and vouchers for tuition waivers, student stipends, and other grant transactions. Execute journal entries to correct transactions as needed.
4. With support from the Grants Director, manage grant reporting processes. This includes grant reconciliation with the general ledger, preparation of reports in accordance with federal, state, and grantor regulations and expectations, securing signatures of authorized representatives, and accurate, on-time submission.
5. In cooperation with the Business Office, track payments received and ensure funds are accurately credited to grant accounts in a timely fashion.
6. Serve as the primary point of contact for grant PIs for budget management and financial compliance. Function as the liaison between PIs and the Business Office.
7. Assist the Grants Director and/or Grants Analyst in the development of budgets for grant proposals.
8. Assist the Grants Director and/or Controller with external audits, preparation of the Single Audit(s), Consolidated Year-End Financial Report (CYEFR), and Schedule of Expenditures of Federal Awards (SEFA), as well as related GATA requirements.
9. Maintain a working knowledge of grant, GASB, GAAP, and GATA regulations related to items such as internal control requirements, acceptable expenditure types, and financial reporting.
10. Handle sensitive personal data in accordance with institutional policy and external mandates. Participate in regular training on institutional information security policies.

1. Associate degree.
2. One year of accounting, financial reporting, grants management, or related experience.
3. Advanced knowledge of Microsoft Excel including the use of Tables, Functions, Data Validation, and Pivot Tables.
4. Excellent written, verbal, and interpersonal communication skills.
5. Demonstrated ability to interact effectively in a diverse community and with external agencies.
6. Strong organizational skills, attention to detail, and ability to solve problems, use professional judgment, work independently, maintain confidentiality, and function professionally under pressure.

1. Associate degree in accounting, business, finance, business administration or related field.
2. Experience working with highly regulated federal, state, and/or private grant programs.
3. Accounting experience in higher education.
4. PeopleSoft Financials experience.
5. Knowledge of Code of Federal Regulations, Title 2 (2 CFR); Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB), and the Illinois Grant Accountability and Transparency Act (GATA).

Applications received by September 26, 2025, will receive priority consideration, with review of applications continuing as needed.

THIS POSITION IS BASED IN CENTRAL ILLINOIS AND ABILITY TO BE PRESENT ON-CAMPUS/IN-PERSON IS REQUIRED.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Heartland Community College is an equal opportunity institution.

HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.

EMPLOYEE LEAVE
Vacation: 20 days (160 hours) per year with a maximum annual carry-over of 40 days (320 hours); Accrual of 6.16 hours will be granted on the last day of each pay period

Sick Leave: 12 days (96 hours) per year with unlimited annual carry-over; 12 days (96 hours) granted on start date; Beginning on the first anniversary, accrual of 3.70 hours will be granted on the last day of each pay period.

Volunteer Leave: 1 day (8 hours) per year with no annual carry-over;
8 hours granted on start date, then annually granted on January 1

Special Leave: Available by approval for bereavement, emergencies, and legal requirements

Parental Leave: 4 weeks for qualifying events, once per 12-month rolling period

Holidays: 12 designated paid holidays, plus 3 paid Floating Holidays (24 hours); Floating Holidays granted on start date, then annually granted on the anniversary date. HCC is closed from Christmas Eve Day through New Year’s Day generally resulting in additional paid days

EMPLOYEE INSURANCE COVERAGES
Eligibility begins the first day of the month following or coinciding with the date of employment.

Medical Insurance: Blue Cross Blue Shield, 2 Plan Options
$3,000 Deductible PPO (Copay Plan): Employee coverage paid 100%; dependent coverage paid 45%
$4,000 Deductible QHDHP (HSA Plan): Employee coverage paid 100%; dependent coverage paid 45%

Dental Insurance: Delta Dental
Employee coverage paid 100%; dependent coverage paid 45%

Vision Insurance: VSP
Employee coverage paid 100%; dependent coverage paid 45%

Life Insurance: Sun Life
Term life insurance equal to twice the annual base salary

Optional Insurances: Sun Life
Accident; Critical Illness; Long-term Disability; Voluntary Life

RETIREMENT BENEFITS
Retirement System: State Universities Retirement System (SURS) - choice of Traditional, Portable, or Retirement Savings Plan with 8% pre-tax payroll deduction

Retirement Health Insurance Plan: College Insurance Program (CIP) - health insurance for SURS retirees with 0.95% pre-tax payroll deduction

Savings Plan: SURS Deferred Compensation Plan (DCP) 457(b) – automatic enrollment with 3% pre-tax payroll deduction. Ability to opt out within 30 days of hire

Tax-sheltered Annuity Plan: 403(b) plan permitting voluntary salary reductions within IRS rules

OTHER BENEFITS
Flexible Spending Plan: Section 125 Plan permitting voluntary salary reductions to pay for eligible healthcare and childcare expenses using tax-free dollars within IRS rules

Tuition Waiver: HCC tuition waiver for employee and dependents and HCC Continuing Education course fee waiver for employee

Tuition Reimbursement: Tuition reimbursement for employee for up to $3,500 per fiscal year

Employee Assistance Program (EAP): Counseling and referral service for employee and dependents

Employee Identification Card: Access to HCC Fitness and Recreation Center, HCC Library, and Bloomington- Normal Public Transit System (Connect Transit)

Sick Leave Bank

Long-Term Remote Work: With approval, up to 2 days (16 hours) remote work per week, after a minimum of 5 months in position

Long-Term Alternate Work Schedule: With approval, compressed workweek or flex work schedule, after a minimum of 5 months in position

Flexible Summer Work Schedule: With approval

Benefits listed are subject to change. Specific benefits may be dependent upon employment classification, duration of employment, full-time or part-time work status, etc.