We seek applicants for a part-time Administrative Assistant and full-time Program Assistant to support operations of the College's Continuing Education (CE) division. Aligned with the College's mission to provide accessible, equitable, and innovative learning opportunities and resources that enrich our community, Continuing Education offers a wide array of personal enrichment, professional development, and business solutions opportunities.

• Conduct daily room checks, reporting issues with technology needs and ensuring instructors have necessary materials by making copies, etc.
• Coordinate processes for CE instructor packets and other class supplies/materials; ensuring timely delivery
• Greet and direct students; assist with scheduling greeters for on-campus Kids at Heartland summer camps
• Support customized training process, including setting up contracts, invoicing clients, and periodic reporting
• Support CE course booklet development
• Assist with meetings, workshops, and special events, including coordinating food and catering arrangements
• Cross-train for and provide back-up support for other roles within CE

• Associate degree or appropriate experience/education
• Keyboarding competency
• Familiarity with Microsoft Office applications
• Excellent verbal, written, and interpersonal communication skills
• Strong organizational skills, attention to detail, ability to work well both independently and as part of a team, and function professionally under pressure
• Ability to interact effectively with a variety of employees, students and public, including individuals of diverse ages, cultures, and socio-economic backgrounds

• Work experience in a professional office and/or customer service environment
• Familiarity with community college environment

• Support Dean and other administrators related to PeopleSoft Financials, budget tracking, and reporting
• Process requisitions and vouchers for division purchases; proactively update stakeholders on status of orders
• Manage the master schedule for all CE courses
• Maintain class calendar on HCC main webpage and CE webpage
• Update campus digital displays with current CE class or special event information
• Manage a centralized CE department calendar for internal use with shared visibility to the CE team
• Provide general support to division personnel including keyboarding, filing, maintaining records, copying, sorting, and distributing mail
• Support CE staff by managing membership, registrations, travel, catering requests, and other administrative tasks
• Assist with meetings, workshops, and special events, including coordination of food and catering arrangements
• Reconcile Business Office expense records to actual and track against budget
• Assist Dean and other CE Directors with proofreading and editing materials as well as creating materials using Canva

• Associate degree or appropriate experience/education
• Keyboarding competency
• Familiarity with Microsoft Office applications, including Word, Outlook, and Excel.
• Excellent verbal, written, and interpersonal communication skills
• Strong organizational skills, attention to detail, ability to work well both independently and as part of a team, and function professionally under pressure
• Ability to interact effectively with a variety of employees, students and public, including individuals of diverse ages, cultures, and socio-economic backgrounds

• Work experience in a professional office and/or customer service environment
• Experience working with budgets and invoices
• Experience with PeopleSoft software
• Proofreading and editing skills
• Experience using Canva

Dress code within Continuing Education is professional.

Applications received by September 8, 2025 will receive priority consideration, with review of applications continuing as needed.

These positions are based in Central Illinois and ability to be present on-campus/in-person is required.

Heartland Community College is an equal opportunity institution.

HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.

Vacation: 20 days (160 hours) per year with a maximum annual carry-over of 40 days (320 hours); Accrual of 6.16 hours will be granted on the last day of each pay period

Sick Leave: 12 days (96 hours) per year with unlimited annual carry-over; 12 days (96 hours) granted on start date; Beginning on the first anniversary, accrual of 3.70 hours will be granted on the last day of each pay period.

Volunteer Leave: 1 day (8 hours) per year with no annual carry-over;
8 hours granted on start date, then annually granted on January 1

Special Leave: Available by approval for bereavement, emergencies, and legal requirements

Parental Leave: 4 weeks for qualifying events, once per 12-month rolling period

Holidays: 12 designated paid holidays, plus 3 paid Floating Holidays (24 hours); Floating Holidays granted on start date, then annually granted on the anniversary date. HCC is closed from Christmas Eve Day through New Year’s Day generally resulting in additional paid days

EMPLOYEE INSURANCE COVERAGES
Eligibility begins the first day of the month following or coinciding with the date of employment.

Medical Insurance: Blue Cross Blue Shield, 2 Plan Options
$3,000 Deductible PPO (Copay Plan): Employee coverage paid 100%; dependent coverage paid 45%
$4,000 Deductible QHDHP (HSA Plan): Employee coverage paid 100%; dependent coverage paid 45%

Dental Insurance: Delta Dental
Employee coverage paid 100%; dependent coverage paid 45%

Vision Insurance: VSP
Employee coverage paid 100%; dependent coverage paid 45%

Life Insurance: Sun Life
Term life insurance equal to twice the annual base salary

Optional Insurances: Sun Life
Accident; Critical Illness; Long-term Disability; Voluntary Life

RETIREMENT BENEFITS
Retirement System: State Universities Retirement System (SURS) - choice of Traditional, Portable, or Retirement Savings Plan with 8% pre-tax payroll deduction

Retirement Health Insurance Plan: College Insurance Program (CIP) - health insurance for SURS retirees with 0.95% pre-tax payroll deduction

Savings Plan: SURS Deferred Compensation Plan (DCP) 457(b) – automatic enrollment with 3% pre-tax payroll deduction. Ability to opt out within 30 days of hire

Tax-sheltered Annuity Plan: 403(b) plan permitting voluntary salary reductions within IRS rules

OTHER BENEFITS
Flexible Spending Plan: Section 125 Plan permitting voluntary salary reductions to pay for eligible healthcare and childcare expenses using tax-free dollars within IRS rules

Health Savings Account: Tax-advantaged account available to QHDHP participants only to pay for qualified healthcare expenses. The College provides monthly contributions for eligible employees: $50 for single coverage, $100 for employee +1 coverage, $200 for family coverage

Tuition Waiver: HCC tuition waiver for employee and dependents and HCC Continuing Education course fee waiver for employee

Tuition Reimbursement: Tuition reimbursement for employee for up to $3,500 per fiscal year

Employee Assistance Program (EAP): Counseling and referral service for employee and dependents

Employee Identification Card: Access to HCC Fitness and Recreation Center, HCC Library, and Bloomington- Normal Public Transit System (Connect Transit)

Sick Leave Bank

Long-Term Remote Work: With approval, up to 2 days (16 hours) remote work per week, after a minimum of 5 months in position

Long-Term Alternate Work Schedule: With approval, compressed workweek or flex work schedule, after a minimum of 5 months in position

Flexible Summer Work Schedule: With approval

Benefits listed are subject to change. Specific benefits may be dependent upon employment classification, duration of employment, full-time or part-time work status, etc.

Required Question