We seek applicants for a full-time position to assist with processes, operations, and events of the HCC Foundation, with a focus on supporting functions related to donations, donor information, alumni, and rentals. The Program Assistant serves as support for the Foundation Board of Directors and the College’s Development staff.

General responsibilities include but are not limited to:

• Serve as support for the Foundation Board of Directors and committees; schedule meetings, communicate with committee chairs, and prep information for directors and their meetings
• Prepare purchase requisitions, Foundation event financial reports, and procurement card (p-card) statements for both the Foundation and Development
• Assist in the planning and implementation of Foundation events, including but not limited to Heartland Night Out, golf outings, and director lead events; receive RSVPs, collect donations, provide support during the event, and other assistance as appropriate to the event
• Assist with updating the HCC Foundation Board Policy Manual, Administrative Procedures Manual, and other designated documents
• Manage the process for donor receipt/acknowledgment letters, including set up and sending in Raisers Edge
• Support fundraising activities for annual and major gift fundraising campaigns
• Assist with website updates and maintenance
• Assist with special projects and events as assigned, including those requiring non-routine hours ( evening, weekend, and/or early morning)
• Protect confidentiality of sensitive information including all records and conversations related to students and donors

• Associate degree or appropriate experience/education
• Excellent written, verbal, and interpersonal communication skills
• Experience successfully organizing and managing the details of multiple diverse tasks simultaneously
• Familiarity with Microsoft Office programs, such as Word, Excel, and Outlook
• Demonstrated ability to problem-solve, take initiative, and work independently
• Ability to work effectively and inclusively within a diverse campus community, including with donors, Board members, employees, and other community members
• Availability to work occasional evening, weekend, and/or early morning hours for special events

• Familiarity with Raisers Edge fundraising software
• Familiarity with 25Live software
• Familiarity with LiveAlumni software
• Experience with event planning
• Experience working with a non-profit board

Heartland Community College is an equal opportunity institution.

HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.

EMPLOYEE LEAVE
Vacation: 20 days (160 hours) per year with a maximum annual carry-over of 40 days (320 hours); Accrual of 6.16 hours will be granted on the last day of each pay period

Sick Leave: 12 days (96 hours) per year with unlimited annual carry-over; 12 days (96 hours) granted on start date; Beginning on the first anniversary, accrual of 3.70 hours will be granted on the last day of each pay period.

Volunteer Leave: 1 day (8 hours) per year with no annual carry-over;
8 hours granted on start date, then annually granted on January 1

Special Leave: Available by approval for bereavement, emergencies, and legal requirements

Parental Leave: 4 weeks for qualifying events, once per 12-month rolling period

Holidays: 12 designated paid holidays, plus 3 paid Floating Holidays (24 hours); Floating Holidays granted on start date, then annually granted on the anniversary date. HCC is closed from Christmas Eve Day through New Year’s Day generally resulting in additional paid days

EMPLOYEE INSURANCE COVERAGES
Eligibility begins the first day of the month following or coinciding with the date of employment.

Medical Insurance: Blue Cross Blue Shield, 2 Plan Options
$3,000 Deductible PPO (Copay Plan): Employee coverage paid 100%; dependent coverage paid 45%
$4,000 Deductible QHDHP (HSA Plan): Employee coverage paid 100%; dependent coverage paid 45%

Dental Insurance: Delta Dental
Employee coverage paid 100%; dependent coverage paid 45%

Vision Insurance: VSP
Employee coverage paid 100%; dependent coverage paid 45%

Life Insurance: Sun Life
Term life insurance equal to twice the annual base salary

Optional Insurances: Sun Life
Accident; Critical Illness; Long-term Disability; Voluntary Life

RETIREMENT BENEFITS
Retirement System: State Universities Retirement System (SURS) - choice of Traditional, Portable, or Retirement Savings Plan with 8% pre-tax payroll deduction

Retirement Health Insurance Plan: College Insurance Program (CIP) - health insurance for SURS retirees with 0.95% pre-tax payroll deduction

Savings Plan: SURS Deferred Compensation Plan (DCP) 457(b) – automatic enrollment with 3% pre-tax payroll deduction. Ability to opt out within 30 days of hire

Tax-sheltered Annuity Plan: 403(b) plan permitting voluntary salary reductions within IRS rules

OTHER BENEFITS
Flexible Spending Plan: Section 125 Plan permitting voluntary salary reductions to pay for eligible healthcare and childcare expenses using tax-free dollars within IRS rules

Tuition Waiver: HCC tuition waiver for employee and dependents and HCC Continuing Education course fee waiver for employee

Tuition Reimbursement: Tuition reimbursement for employee for up to $3,500 per fiscal year

Employee Assistance Program (EAP): Counseling and referral service for employee and dependents

Employee Identification Card: Access to HCC Fitness and Recreation Center, HCC Library, and Bloomington- Normal Public Transit System (Connect Transit)

Sick Leave Bank

Long-Term Remote Work: With approval, up to 2 days (16 hours) remote work per week, after a minimum of 5 months in position

Long-Term Alternate Work Schedule: With approval, compressed workweek or flex work schedule, after a minimum of 5 months in position

Flexible Summer Work Schedule: With approval

Benefits listed are subject to change. Specific benefits may be dependent upon employment classification, duration of employment, full-time or part-time work status, etc.