Accounts Payable & Administrative Coordinator

Job Summary:

We are seeking a detail-oriented and organized Accounts Payable & Administrative Coordinator to join our team. This role will be responsible for handling accounts payable functions while also performing receptionist and general administrative duties. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a dynamic work environment.

Location:

The Accounts Payable & Administrative Coordinator will support our Top Fox business in Congerville, IL.

Key Responsibilities:

Accounts Payable

• Process invoices, verify approvals, and ensure timely payments to vendors.

• Reconcile vendor statements and resolve discrepancies.

• Maintain accurate financial records and documentation.

• Communicate with vendors regarding payment, inquiries, and discrepancies.

• Match invoices to purchase orders.

Administrative & Reception Duties

• Greet visitors, answer phone calls, and direct inquiries appropriately.

• Manage incoming and outgoing mail, packages, and deliveries.

• Maintain office supplies inventory and place orders as needed.

• Maintain and organize electronic and physical files.

• Support other departments with administrative tasks as required.

Skills & Qualifications:

• High school diploma or equivalent.

• 2+ years of experience in accounts payable, bookkeeping, or administrative support.

• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Word, Excel, Outlook).

• Strong attention to detail and accuracy in data entry.

• Excellent organizational and time management skills.

• Strong communication and interpersonal skills.

• Ability to work independently and collaboratively in a team environment.