Office Associate Finance Department
Town of Normal
Job Description
The starting pay for this position is $45,931 to $54,035 depending on qualifications.
The above salary range is the starting salary and depends on qualifications. The complete salary range for the position is currently $45,931 to 73,041.
This is highly responsible work, which consists of varied administrative duties supplemented by somewhat technical work. This position supports the Finance Director and the Department administrative team. The nature of the work is such than an employee can have frequent interruptions as a result of answering telephones, responding to inquiries or serving customers at the department counter.Duties/Essential Job Functions
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- Manage and coordinate the daily administrative operations of the department.
- Prepares various correspondence and reports.
- Maintains and updates Finance Department page on Town website.
- Reviews, organizes, prints, binds and distributes budget document and trend analysis report.
- Assists in preparation and copying of documents as required during audit processes.
- Scans and files documents for records retention, complying with all legal and organizational record retention policies and practices.
- Serves customers at the department counter, and responds to customer inquiries by email and phone.
- Prepares and processes department invoices.
Required Knowledge, Skill and Abilities
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- Must possess the skill to prepare effective correspondence on routine matters and to perform routine office management details without supervision.
- Ability to understand and effectively carry out oral and written instructions.
- Ability to establish and maintain effective work relationships with other employees and the general public and to deal positively and effectively with public relations problems.
- Must possess strong verbal and written communications skills.
- Must have considerable knowledge of modern office equipment and procedures, including Microsoft Office suite.
- Must be very organized with a strong ability to set priorities and make efficient use of time.
Desirable Training and Experience
- Graduation from a standard high school or equivalent, some experience in performing progressively responsible administrative work, supplemented by general business experience is preferred. Familiarity with accounting and financial management principles is useful, or any other training and experience which provides the required knowledge, skills and abilities to successfully perform the job requirements.
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The Town of Normal is an Equal Opportunity Employer. The Town does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected characteristic in accordance with applicable federal, state, and local laws.