This list may not include all tasks and/or knowledge which may be expected of the employee, nor does it cover all specific duties which may be required. Other duties may be assigned.

• Compile and create electronic folders to be shared with prosecuting attorneys.

• Disseminate and track officer subpoenas needed for Court testimony.

• Prepare responses to external agencies' Court Ordered Subpoena Duces Tecums.

• Assist FOIA Specialist review and redact FOIA responses and requests. Use information technology and various software programs designed to recognize, redact, and withhold information protected under privacy laws.

• Compile and manage records for destruction, according to the Local Records Act.

• Regulate Juvenile records according to the statute of the 705 ILCS 405/ Juvenile Court Act of 1987.

• Research and analyze a variety of records and ensure release and disclosure of responsive documents provided to a variety of government agencies.

• Maintain constant dialogue/contact within the department, as well as Legal, and the States Attorney’s office for direction of information.

• Assist the Evidence Technician with property and evidence turned into the Police Department on criminal cases, as well as lost, found, and abandoned items. Controls, maintains, and, when appropriate, disposes of property and evidence in a lawful manner.

To perform this job successfully, an individual must be able to perform all essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The applicant must have the ability to maintain strict confidentiality and adhere completely to departmental policies. A significant degree of technical skill in processing and handling information and digital evidence are required. The applicant must have the ability to use complex programs, processes, and systems related to data entry and record storage and dissemination.

General Skill Levels:

Knowledge of:

• Freedom of Information Act laws, policies, and regulations.

• Knowledge and ability to research applicable laws.

• The applicant must have a thorough knowledge of business English, spelling, and grammar.

Ability:

• Review, analyze, and process Freedom of Information Act requests of a simple and complex nature including researching problem areas identifying legal issues, and conducting analysis to determine whether there is any basis to assert an exemption to disclosure.

• Gain thorough knowledge of policies and procedures for control of digital evidence, criminal history, and records management.

• Handle a variety of sensitive information and maintain confidentiality.

• Possess the ability to use complex criminal record databases and department-specific applications as well as word processing, spreadsheet, Internet, and e-mail software and other applications as needed by the department.

• Communicate technical information and instructions effectively both written and verbally.

• Analyze and understand complex information, and to compile, organize and prepare regular and special reports.

• Maintain effective working relationships with other employees, City and community officials, and the public.

• Deal with public relations problems courteously and tactfully.

• This position requires a high level of multitasking, prioritization, and organizational skills, as well as attention to detail.

• Learn assigned tasks readily and to undertake a variety of responsibilities.

Education/Experience:

Required:

• College degree in criminal justice or related field

• Any equivalent combination of training and experience.

Certificates and Licenses:

• Possession of, or ability to obtain, LEADS certification. Annual FOIA training.

Physical Requirements/Working Conditions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Work is performed in an office environment. The physical demands on this position may include lifting, stooping, reaching, and manipulation of heavy objects held as property. Work is occasionally performed in fast paced, demanding and stressful situations.

Due to the restricted areas which may be accessed and the exposure to sensitive and confidential information, applicant must pass a thorough background investigation including criminal, personal and credit history check. Applicant will be subject to a polygraph examination covering any questions or information received as a result of the application, interview, testing or background process.