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Bloomington-Normal Economic Development Council

Executive Assistant

Chestnut Health Systems

Chestnut Health Systems

Bloomington, IL, USA
Posted on Wednesday, May 15, 2024

Executive Assistant

Location US-IL-Bloomington
Job ID
# Positions
Regular Full-Time


🌟 Join Chestnut Health Systems as a Full-Time Executive Assistant in Bloomington, IL! 🌟

Are you ready to play a vital role in supporting the mission of a leading provider of behavioral and primary health care services? Look no further! Chestnut Health Systems is seeking an organized and proactive Executive Assistant to join our dynamic team.

At Chestnut Health Systems, we're more than just a workplace; we're a community dedicated to making a real difference in people's lives. With approximately 800 dedicated employees, we provide integrated care that combines behavioral health services with community-based primary care. Plus, our commitment to research ensures we stay at the forefront of evidence-based practices. Join us in our mission of achieving health equity and providing compassionate care to underserved communities.


  • Support the Chief Operating Officer and future CEO by managing their schedules, coordinating meetings, handling correspondence, and maintaining records with meticulous care.
  • Provide secondary assistance to Central Region Executive Leadership Council members, ensuring seamless coordination of meetings, projects, and communication between departments.
  • Aid the Legal Affairs Manager in administrative tasks pertaining to Board of Directors meetings, ensuring all proceedings run smoothly.
  • Take charge of planning and preparing for Executive Leadership Council meetings, including attending sessions, recording minutes, and ensuring prompt action on meeting outcomes.
  • Collaborate with the Legal Affairs Manager in managing organizational contracts, overseeing contract status, renewals, and terminations with precision.
  • Capture in-person and teleconference meetings in detailed notes and produce concise summaries for effective communication and reference.
  • Handle all travel arrangements for the Central Region, including coordinating transportation, accommodation, and expenses within budgetary guidelines.
  • Manage conference registrations and related logistics, securing necessary approvals and documenting expenses accurately.
  • Efficiently schedule internal and external meetings, oversee meeting room logistics, and ensure all arrangements meet the highest standards.
  • Perform various administrative tasks such as filing, copying, and maintaining office supplies to support smooth operations.
  • Maintain detailed spreadsheets for tracking purposes, including donations, memorials, and invitation lists.
  • Uphold Chestnut's commitment to customer service excellence and maintain confidentiality and security of all organizational information.
  • Keep meticulous records of all activities and contribute to the overall success of the team by taking on additional projects as needed.


  • Position requires a minimum of a high school diploma or G.E.D. with a minimum of one year of administrative support experience.
  • Must be proficient with Microsoft Office Suite.
  • Must have excellent oral, written, and interpersonal skills.
  • Must have strong attention to detail, excellent organizational skills, time management skills, ability to multitask, and ability to exhibit discretion with confidential information.
  • Must be able to work independently, handle multiple projects simultaneously, and establish appropriate priorities.
  • Satisfactory completion of Chestnut's background checking process.

Why You Should Apply:

At Chestnut, we value diversity and inclusivity. If you're passionate about our mission but don't meet every requirement, we still encourage you to apply. We believe in exploring possibilities and creating opportunities for everyone.

Join Us in Making a Difference!

Chestnut offers a competitive salary structure, robust benefits, and a supportive work environment where your contributions are valued. Take the next step in your career with us and become part of a team that's truly making a positive impact.

Apply Today!

Don't miss out on this exciting opportunity to join a mission-driven organization committed to improving lives. Submit your resume, complete the application, and answer all screening questions to be considered. We look forward to welcoming you to the Chestnut family!

Equal Opportunity Employer (EOE)

Chestnut Health Systems is proud to be an EOE (Minorities/Females/Veterans/Disabled), welcoming applications from individuals of all backgrounds, including those with recovery experience. We are committed to building a diverse and inclusive workplace where everyone can thrive. Join us and be part of something meaningful!


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