Administrative Clerk/ Accounts Receivable

Job Summary:

Provides clerical and reception support for the administrative staff of the company, including answering telephones, greeting clients and visitors, keying, filing, and maintaining cash receipts.

ESSENTIAL FUNCTIONS:

• Greets and refers clients and visitors.
• Composes correspondence, reports, forms, and other documents independently, notes, or general instruction from supervisor and staff.
• Proofreads material and corrects grammar, spelling, or word usage; receives and screens callers and directs them to the appropriate party.
• Coordinates meetings, and updates time-off schedules for supervisors and staff using an online calendar system.
• Compiles budget data from financial records; maintains records; establishes filing system for accounts payables, maintains and controls confidential employee or departmental files; schedules maintenance of office equipment.
• Often develops and maintains spreadsheets to enter information and generate reports; produces, revises, or refines formal presentation materials using presentation software such as PowerPoint^®.
• Answers main telephone system, takes messages, and directs incoming calls appropriately.
• Receives and logs incoming mail.
• Types and/or reproduces reports, forms, correspondence, checks, grants, and other material as generated by agency staff.
• Prepares and verifies deposits and posts cash receipts to accounts receivable.
• Daily, research and inputs cash receipts data into the computer.

Additional Responsibilities:

May perform other duties as deemed necessary by supervisor.

QUALIFICATIONS:

• High school diploma or equivalent
• Ability to accurately key a minimum of 50 wpm.
• Ability to operate standard office machines. Knowledge of efficient office procedures and recordkeeping practices; standard word processing, spreadsheet; e-mail systems; proper English usage, spelling, and punctuation.
• Two years’ relevant work experience, including experience processing invoices and checks and making and preparing bank deposits.
• Working knowledge of Word, Excel.
• Detail oriented with strong organizational skills.
• Excellent oral and written communication skills.

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